Submission & Guideline presentation

Contributions may take the form of a paper, a panel, or a poster. Participants may appear as first author on only 1 presentation of any form; non-first authorship is unlimited. Named first authors should register for the conference and present their work.

Please indicate your choice of presentation when you submit your abstract. Abstracts should be in English and approximately 500 words in length (but no less than 300 or more than 600 words). A book of abstracts will be provided to all participants. Contributions themselves should be in English. Paper, panel and poster abstract must be submitted online through your personal account page.


A Paper should be limited to 20 minutes, after which 10 minutes will be allotted for discussion. Papers with similar topics will be grouped into panels by the organizers.

Panel (Symposium)

A Panel is a coordinated set of papers (usually 3 or 4 in number), all dealing with a particular topic or issue. The person submitting the panel proposal must be willing to act as the panel coordinator and ensure that all proposed paper presenters commit to attending the conference. Please note that panel proposals require an abstract identifying and justifying the theme of the panel as well as a full abstract for each panel paper.


Poster presentation

A Poster presentation is an alternative to presenting a full research paper. Please indicate if you prefer this form of presentation. A poster is an opportunity to display information about completed or ongoing research. Young researchers in particular are invited to share work-in-progress by means of a poster. Posters will be displayed through the duration of the conference, but also a designated session will be scheduled in which participants can meet with authors to discuss their work.

*A poster should be complete and self-supporting so that different viewers may read at their leisure. The author should only need to supplement or discuss particular points raised during inquiry. Remember that several people of varying degrees of interest and experience may be viewing your poster at once. Therefore, you will want to make your points as complete and brief as possible.


Posterboards are 1.20m (wide) x 1.80m (high); note that this corresponds to a “portrait” orientation. The most effective use of the space would be in grid plan arranged in columns. This prevents viewers from having to cross back and forth in front of each other. Allow for distance when printing and planning layouts. The standard elements are: Introduction, Methods, Results (with supporting figures), and a Conclusion or Summary. Type should be easily seen from a distance of roughly 2 metres. Using the guidelines above, the introduction would be placed at the upper left, and the conclusion at the lower right, both in large type. It is not necessary to post a copy of the abstract.


Figures should also be easily seen from a distance. Use clear graphics and large type to accomplish this. The main points should be straightforward without extended viewing, but details should be included for those who might wish to discuss them. Because the amount of text is restricted, the figure legend could contain some of the commentary that would usually be contained in the body of a manuscript.


  • Minimize narrative.
  • Use large type in short separated paragraphs.
  • Do not set entire paragraphs in boldface or capital letters.
  • Numbered or bulleted lists are a concise and effective way to convey a series of points.


Prepare a banner for the top of the poster indicating the abstract title, author(s) and affiliation(s). Lettering should be about 1 1/4 inches high for the title, 3/4 inches high for the author’s names and 1/2 inch high for affiliations.

Presenting Your Poster

The presenting author must be present at least one full hour during the assigned session.

* The present poster guideline is modified from